Executive Assistant

Executive Assistant

**Executive Assistant - Gerencia General - Epiroc Chile**
**Santiago.**

Epiroc es un socio/a líder para la productividad en las industrias de la minería, la ingeniería civil y los recursos naturales. Con sus tecnologíasdevanguardia, Epiroc desarrolla y produce equipos de perforación, excavación de rocas y construcción altamente innovadores y ofrece servicios yfungibles de la más alta calidad. Esta empresa fue fundada en Estocolmo (Suecia) y cuenta con un equipo humano apasionado que colaborayapoya a sus clientes en más de 150 países.
En Epiroc nos declaramos una compañía inclusiva y no realizamos ningún tipo de discriminación. Creemos firmemente en la diversidad y enlasmismas oportunidades,





es por esto que reclutamos y seleccionamos específicamente sobre la base de la calificación para el trabajo.

Epiroc Chile es una empresa reconocida con el **Sello Iguala Conciliación**, por nuestro compromiso con la equidad de género.
**Mission**

The Executive Assistant to the Managing Director is responsible for providing comprehensive administrative support to the Managing Director and the Executive Leadership Team as requested by the Managing director. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
**Functions**:
1. Provide general assistance to the Managing Director and the Managing Director´s immediate family group as required.
2. Provide general assistance to the first line of management to support the company's business and corporate strategy as requested by the Managing Director.
3. Provide assistance and support to expatriats and their immediate families as needed.
4.





Provide sophisticated calendar management for the Managing Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
5. Complete a broad variety of administrative tasks that facilitate the Managing Director’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
6. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
7.





Attend Executive Leadership Team meetings, record and distribute minutes and maintain an action log of agreed upon actions.
8. Invest in building long-lasting relationships both externally and internally.
9. Provide hospitality to as requested and help to create a welcoming environment.
10. Other projects/duties as assigned for the overall benefit of the organization.
11. Comply with the Company's SYSO and ISO standards.
**Technical Competences**

Bilingual fluency in English and Spanish

Exceptional organizational skills and impeccable attention to detail.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Demonstrated competencies with Agile methodology or a willingness to learn






**Transversal knowledge**

Strong ability to execute work with an inclusion, diversity and equity lens.
Significant executive support experience
Strong verbal and written communication skills.
High degree of professionalism in dealing with diverse groups of people, including customers, senior executives, staff and community leaders.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
**Requirements**:






Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Discretion and confidentiality - Demonstrated ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the Managing Director and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

**United. Inspired**.





Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward.

In the 150 countries where you can find Epiroc, we encourage our employees to take o

▶️ Executive Assistant
🖊️ Epiroc Chile
📍 Santiago